The Benefits of Moving from Spreadsheets to Estimating Software

23rd March 2023

moving from spreadsheet to estimating software

If you are a contractor and you are thinking about making the leap from keeping manual records and calculations (possibly on a spreadsheet) over to our estimating software, let us guide you through the advantages that will not only benefit you in terms of saving time but will also help you win more business through efficiency.

Spreadsheets have been a go-to tool for businesses for decades. However, they are limited in terms of scalability, accuracy and control. With the emergence of software solutions like our award winning estimating software “Cypher1”,  contractors can now access a wide range of features to better manage their data and processes plus build estimates quickly and efficiently.  Software solutions provide businesses with an array of advantages over spreadsheets such as greater accuracy, improved collaboration, better control over versions and data access, and the ability to quickly duplicate processes across departments. 

Additionally, software solutions offer more comprehensive analytics capabilities than spreadsheets can provide. In this blog post we will explore the benefits that companies and contractors alike can gain by moving from spreadsheets to software solutions. 

We will look at how these solutions can help improve accuracy, collaboration and control while eliminating time-consuming manual processes. 

Accuracy:Spreadsheets are limited in terms of accuracy due to how spreadsheets function. A spreadsheet is a flat document that does not easily allow for changes to be made and for errors or misspellings to be fixed. With software solutions, versions can be maintained which gives users the ability to compare and track changes over time. Additionally, by taking advantage of a business’ existing IT infrastructure, software solutions can leverage their data storage capabilities and provide up-to-date information quickly and accurately. 

When multiple users are working on the same spreadsheet, version control can become a major problem. Without the right software, it can be difficult to keep track of who is making changes and when. This can lead to data loss, duplication of work, and conflict between users.

Excel and other spreadsheet software packages have made it easier for multiple users to access the same document at once. However, this also means that there is a risk of different versions being created without proper version control in place. To avoid these issues, it is important to have a good software system in place that allows users to access the most up to date  versions of the document and restrict access for others. This will help ensure that everyone has access to the most up-to-date information without any confusion or duplication of work.

Estimating projects is a daunting task for many businesses. With the help of software, businesses can create estimates quickly and accurately. Software such as Cypher1 can be used to create estimates and track changes over time. Businesses can also use the software to duplicate their estimates if needed, and control which versions are accessed by different users. Furthermore, they can access the data from any device with an internet connection. By using estimating software, businesses can have more control over their estimates and save time in the process.

The Cypher1 Software Suite is the most widely emulated Contractors software on the market, featuring many different specialised Modules, ranging from Estimating, through Contract/Job Costing; Purchase Order Processing; Sales Invoicing; Applications and Stock Control, covering everything from initial Enquiry to Final Account.

It is specifically designed for the M & E Contractor, of all sizes, and is backed by over 35 years experience!

Our electrical estimating software is easy to use, modular and time saving. Ask for a FREE demo today.